Start with the scope of work
Most disagreements after a job come from two people remembering the scope differently. Write what will be done, where, and with what materials, in plain words.
Supply and install one 1.5 ton split AC unit in the master bedroom, including 3 metres of copper piping, drain line and electrical connection to the existing power point.
Price each line
- One line for each service or item, with its quantity and unit
- A unit that fits the work: job, visit, hour, square metre, piece
- The total at the bottom, and whether VAT is added or does not apply
Say how long the price holds
Give a valid-until date. Fifteen or thirty days is common. Material prices change, and an open-ended quotation can come back months later.
Add your terms
- Payment: for example 50% in advance and 50% on completion
- What is not included, such as civil work, permits or parking fees
- Warranty on the work and on parts
- That extra work is quoted separately and done only after approval
Make it easy to say yes
Send it where the customer will read it. In the UAE that is usually WhatsApp. Follow up after two or three days if there is no answer.
In Tichkuly CRM, your standard terms are filled in on every new quotation, the valid-until date is set for you, and an approved quotation becomes an invoice in one tap.
Try it: Free quotation maker. Fill in a quotation and download the PDF, or get it in Word or Excel.